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Presenter’s Agreement

All presenters (all speakers, including the session moderators) whose proposals have been accepted for presentation at the AZ IDA Learning & Literacy Symposium must complete the Presenter’s  Agreement by May 15th. Though every author has already consented to the Presenter’s Agreement as part of the Call for Presentation, the Presenter’s Agreement specifically pertains to public presentation at the AZ IDA Learning & Literacy Symposium.

Presenters who do not agree to the terms of the agreement outlined below will not be allowed to present. Please ensure that all presenting authors for your session understand and agree to the terms.

In addition to the terms of the Author Agreement, as a presenter of an educational session at the AZ IDA Learning & Literacy Symposium, I explicitly agree:

  • That all speakers participating in the presentation (presenters) shall register for the Symposium;
  • To present in the time slot and format assigned by the Symposium Committee;
  • To present a slide at the beginning of your presentation that discloses the financial and nonfinancial relationships of each author of the session.  
  • To refrain from making recordings, in any media, of the Presentation at the Symposium for commercial purposes without prior consent from AZ IDA. Further, I understand all third parties are prohibited from making recordings, in any media, of the Presentation at the Symposium for commercial purposes without prior consent from AZ IDA;
  • To make a statement at the beginning of my session informing the audience whether it is permissible to capture images and/or short recordings of the session strictly for the participant’s personal educational purposes;
  • When discussing a specific product or service, to offer information on its theoretical framework, relevant evidence, and operational details; to disclose in advance if your presentation will not address the range of competing products or services, and to refrain from overt selling;
  • To refrain from references, statements, or pointed humor that disparages, denigrates or depreciates the rightful dignity and social entity of any person or group;
  • That no part of the Presentation or Materials (e.g. PPT, handouts) infringes upon any copyright or other intellectual property right of any third party;
  • If any part of my Presentation or Materials involve the performance or reproduction of any pre-existing work, that I am the owner of the copyright, or have obtained permission. Further, AZ IDA may host the Presentation and any related materials, solely in connection with the Symposium and its promotion;
  • That the Presentation and Materials contain nothing libelous, injurious, or untrue;
  • To grant to AZ IDA a perpetual, irrevocable, non-exclusive royalty-free license for AZ IDA to use and host the Presentation (solely restricted to live/in-person during the Symposium) and Materials solely in relation with the Symposium;
  • That I have full power and authority, free of any rights of any nature whatsoever by any person, to enter into this Agreement and to grant the license to AZ IDA in this Agreement;
  • To grant AZ IDA permission to photograph me and publish the photograph(s) in AZ IDA publications;
  • That I shall indemnify and hold harmless AZ IDA and its agents, board members, employees, affiliates, successors, assignees and licensees from and against any claim, damage, liability, expense or loss, including reasonable attorneys’ fees and costs associated therewith, or with the enforcement of this indemnity, arising from any claim asserted against AZ IDA by any person or entity, arising from my actual or alleged breach of any of their representations and warranties in this Agreement or arising from the Presentation or Materials.

If you need further clarification on any point or have a specific situation to inquire about, please email with details as soon as possible. Messages will be forwarded to the Symposium Committee for review and response. We ask that you ask any questions or address any concerns well in advance, and no later than May 15th, so that issues do not arise on site that impacts your presentation.

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